SDSU Posting Policy

Information Exchange in the University Student Union (SSU150) completes campus-wide approval. Any posters that do not have the approved Information Exchange seal in the lower left corner will be removed. Below is the summarized version of the SDSU Posting Policy, but a complete version is available.

To be approved, all posters must meet the following guidelines:

• Events/services must be open to the SDSU community, relate to a university approved organization and/or activity, and show obvious and legitimate sponsorship by:
  • SDSU departments, offices or colleges
  • SDSU recognized student organizations
  • Official SDSU committees
• All posters must be hung on the designated bulletin boards in each building. Posters not hung on the designated boards will be removed.
• Posters must have an English translation of anything in another language.
• Use of SDSU copyrighted images must be approved via University Marketing and Communications graphic identity guidelines. Questionable use of images will be referred to University Marketing and Communications for their approval.
• Any content on event posting related to upcoming elections must comply with all laws regulated by South Dakota Secretary of State Office.
• Flyers cannot have the following: promotion of alcohol, alcoholic event, or other drugs, explicit sexual material, profanity or ads that compete with Dining Services or Jackrabbit Central.
• Flyers may be posted as early as six weeks before the event.
• Poster size cannot exceed 12x18. Organizations must take down flyers after the event.
• All Registered Student Organizations must include the following statement: “[Name of Organization] is not part of, not endorsed by, and exists independently of, the South Dakota Board of Regents and South Dakota State University.  The South Dakota Board of Regents and South Dakota State University are not responsible for acts, omissions, or contracts of [Name of Organization].” 

Residential Life Specifics:

In order to obtain authorization to hang Posters in Residential Life-controlled buildings, the Officially Recognized Organization must first receive the authorizing stamp of Information Exchange. Once received, the Organization must then obtain the permission of a second authority, the Office of Housing and Residential Life (“Residential Life”), located in Caldwell Hall, or its successor.

• The above policy does not apply to materials that may be left on a table in each residential hall lobby for promotion of off campus businesses or organizations. Such materials need the permission of Residential Life and the particular Residence Hall Director, but the materials must nevertheless be consistent with all other Residential Life and SDBOR/University policies.
• The above policy also does not apply to advertisements or publications placed in student mailboxes, which must follow guidelines noted in Residential Life’s advertising and publicity, mail, and solicitation policies.

To request that your event be published on the calendars of the SDSU public website, InsideState and/or MyState, please email Central Reservations. All events held on campus must be entered into the Event Management System (EMS). For more information, please call 605-688-6134.